Why I’m thinking harder about the words I say and write

Email

Kelly Schott/Flickr

I’ve been told I’m too negative.

Not as a person, generally speaking (OK, my husband does say I tend to bring down the mood on occasion). Rather, it’s in how I write or speak to people.

I’ve had this (constructive) criticism given to me by a number of people, most commonly by my supervisors at work.

“You need to stop saying no, by saying no.”

“Use nicer language.”

“Start by being kind.”

“Be nicer to people.”

I almost feel like I’m back in grade school being told by my mother to get along with the other kids on the playground.

I mean, aren’t professional women supposed to be determined and strong? Aren’t we supposed to stand up for ourselves? Say no? Prove that we are just as good as every man out there?

(Speaking of men, I wonder if a man’s ever been told by his boss that his language choices are too abrasive. Me thinks not. That’s another post for another time, though.)

Lately, I really have tried to think about what I’m saying before I say it or jot it down in an email. I try to think of ways to get my point across without using words like “NO” “CAN’T” or “DON’T.” I try to do all this without seeming like a pushover.

I try to do this without being frustrated with myself.

Today, I saw something that clicked. An ex-colleague of mine posted a link to this post, written by Carolyn Kopprasch of Buffer.

In the post, Carolyn writes about what she calls a “Happiness Hack.” In an attempt to be more positive, she doesn’t use the words “but” or “actually” anymore.

It almost doesn’t matter how good the news is; if it comes after “actually,” I feel like I was somehow wrong about something.
Consider these two sentences:
Actually, you can do this under “Settings.”
Sure thing, you can do this under “Settings!”

Mind. Blown.

Carolyn says the same thing about the word but:

Sentence 1: I really appreciate you writing in, but unfortunately we don’t have this feature available. Sentence 2: I really appreciate you writing in! Unfortunately, we don’t have this feature available.

Again, whoa.

Now I’m not saying I’ll be trading my but’s in for exclamation points anytime soon (as they are often overused!). However, this really did change the way I tried to construct my emails today at work.

I’m also hopeful that it will be something I’m able to adapt in my everyday life, too. How many times have I said, “Thanks, but…” to someone I love, like my husband? Too many to count. (Or, “Sure you cleaned the kitchen, but did you do what I asked?” Talk about negativity.)

I’d love to hear how you juggle language, especially as a professional woman. How do you say no, without saying no? What other words would you banish from your vocabulary as part of a happiness hack? Do you think all this is a bag of phooey? Leave a comment below, I’d love to continue this conversation.

No but’s about it.

(Post edit note: I decided to give this post a really good look after writing it. Despite my best of intentions, there were three “but’s” and two “actually’s” buried in here. This might be harder than I thought.)

  • Cindy Durrant

    Great post! I learned the problem with ‘but’ a couple of years ago, and I still struggle to eliminate it. I taught workshops about communication, and another problematic word is ‘why’. Try asking someone why they did something without it sounding like you think they are a dumbass. Almost impossible.

  • paulaschuck

    I am guilt of using actually often. I will reconsider that. I think this is a very good point and I don’t intend ever to make people feel like they were wrong or to patronize.

  • paulaschuck

    Oh and my other word I would add here is JUST. Just a Mom. Just me. Just a second. Just hanging out at home writing. Just a blogger. NOPE! Own it. I don’t use Just anymore. Someone at Blissdom spoke a couple years back about why JUST is a terrible word that limits you.

    • http://www.sarahmillar.com Sarah Foster

      Good one, Paula. I probably use “just” to define people, myself included, all too often. We’re more than just a just! :)